WitchMartDocumentation

Click the Dashboard button to navigate directly to the Inventory dashboard where you can manage all your inventory operations, view analytics, and perform day-to-day tasks.

The Documentation button brings you to this comprehensive guide where you can learn how to use every feature of the system effectively.

When users log in successfully, they are redirected to the dashboard with permissions specifically allocated to their role by the administrator.

If a user is not registered, they should click the 'Contact Admin' button on the login page. All access to the software must go through the administrator for security purposes.

Users who forget their password can click 'Forgot Password' to reset it. It is advisable to use company-customized emails for all users to maintain security and professionalism.

View real-time business metrics including Today's Revenue (compared to yesterday), Orders (today vs yesterday), Total Customers, Active Customers, and Inventory Items count.

Monitor your Sales Trend over the last 7 days, track performance metrics, and identify patterns in your business operations.

Stay informed with Inventory Alerts for low stock items, view Top Selling Products, and track Recent Activity across your system.

Manage all your inventory items. It's recommended to create Categories, Brands, Units, Suppliers, and Locations before creating items. Once created, you can edit items to add detailed information.

Organize your inventory by creating categories and brands. These should be set up before adding individual items to ensure proper organization.

Define measurement units and supplier information. Proper setup of these elements is crucial for accurate inventory tracking and purchasing.

Current Stock shows comprehensive details about every item including the number of times it has been sold, current value, pricing information, and availability. Select each item to view detailed information.

Track inventory levels, monitor stock movement, and get insights into product performance through detailed stock analytics.

Transfer stock between different locations. Note that transfers must be confirmed before inventory records are updated. Every transfer is recorded and stored in the database for audit purposes.

Stock adjustments can only be performed by administrators or users assigned this role. When items are stolen, damaged, or lost, admins can adjust quantities and add notes explaining what happened to ensure inventory accuracy.

Create purchase orders after setting up suppliers. You must enter correct supplier details and send them an email to change status to 'Submitted'. Only then can you receive goods and update inventory.

Goods Receipts maintain a complete history of all goods received. This provides an audit trail for all incoming inventory and helps track supplier performance.

Use POS for small quantity sales. Note that out-of-stock items cannot be sold through POS. When a POS sale is successful, you'll receive a popup modal confirmation.

Use Sales Orders for selling many items at once. Unlike POS, you can sell products not currently in inventory through Sales Orders - the system will balance when products are added.

Manage customer information and track their purchase history. Customer data helps in generating reports and maintaining business relationships.

After successful sales, you can send invoices via email if the customer has an email address. Click 'Preview PDF' to generate and print customized PDFs that will be downloaded and opened in a new tab.

Generate professional receipts for all transactions with company branding and detailed transaction information.

Generate detailed reports by customer showing purchase history, preferences, and transaction summaries.

Analyze product performance with detailed reports showing sales trends, inventory turnover, and profitability metrics.

Get comprehensive summaries of all activities in the software including sales, purchases, inventory changes, and financial metrics.

Manage API keys for system integrations and third-party applications. This section is designed for developers and future development needs.

Access developer resources and tools for customizing and extending the system functionality.

Configure different locations such as shops and warehouses. Proper location setup is essential for accurate inventory tracking across multiple sites.

Administrators can invite users to manage the software. It's advisable to create roles and permissions before inviting users, as you must set location and role assignments during the invitation process.

Set up roles and permissions for every role created. This is where administrators define what each user type can access and modify in the system.

Users can change their passwords through the settings panel. Regular password updates are recommended for security.